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COUNTY LEVEL COURT RECORDS
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When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches are typically placed in two main categories: arrest records and court records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
Court records are typically housed within the courthouse at the county level. To simplify the system, each county jurisdiction is typically broken into three levels. The first and highest level is the district court, sometimes referred to as superior court. At this level you will generally find most felony cases.
The second level is the county court. At this level you will find most serious misdemeanor cases.
The lowest level is the municipal court, sometimes referred to as city court. At this level you will typically find most minor misdemeanors and petty offenses. Usually cases where the individual was simply issued a summons to appear in court.
When conducting a Court Record Search, TruDiligence will always search the first and second level courts, where available. Municipal courts can be searched, but are considered a special request and will involve an additional charge.
Although TruDiligence always recommends a county-by-county courthouse search when conducting court record searches, in some states; we have the ability to conduct simultaneous multi-county searches. These statewide court record searches typically examine independent databanks that compile county records into a statewide index. These broader searches help you keep the search costs down; however, sometimes the information contained in them is limited. It is important to realize that if you choose to utilize the statewide court record system and the case file is incomplete, additional research costs may be required to complete the information.
County court record searches are $12.00 per name, per county jurisdiction searched. Prices may vary in some jurisdictions. Less than 1% of the counties charge court imposed fees on all records ordered. These fees are billed over and above the record retrieval costs. Contact us for a detailed listing of counties with extra costs.
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CREDIT REPORT
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A credit report can be ordered for employment or tenant screening purposes only and is important when considering an applicant where financial responsibility is key. This report will contain a full disclosure of the applicant’s financial background and will detail information on all trade accounts including date opened, credit limit, balance and payment history. The report will also contain a record of any delinquent accounts, collection accounts, bankruptcy and judgments.
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DRIVERS' HISTORY
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For a printer-friendly pricing and turnaround schedule in Adobe PDF format:
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In positions where an applicant's prior driving record is of concern, TruDiligence can provide a detail of infractions. Some states require a special release form. The turnaround time is based on the history of the states delivery. Occasional delays can be anticipated.
We are diligently working to expand our resources to include additional jurisdictions. If the state you are interested in is not listed, please check back. Updates will be posted as they are available.
MVR records are currently $3.00 per report plus the applicable state fee listed.
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DRUG SCREENING SERVICES
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For a printer-friendly pricing and turnaround schedule in Adobe PDF format:
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TruDiligence has partnered with DrugTesting USA to provide comprehensive drug testing services. We will provide you with Chain of Custody forms custom to your location which your applicant will take to a local collection site and results are returned within your TruDiligence report. Our network contains over 10,000 collection sites nationwide.
The 5 panel tests urine for the following substances:
Amphetamines
Cannabinoids (Marijuana)
Cocaine
Phencyclidine (PCP)
Opiates
The 10 panel tests urine for the following substances:
Amphetamines
Cannabinoids (Marijuana)
Cocaine
Phencyclidine (PCP)
Opiates
Methaqualone
Barbiturates
Benzodiazepines
Methadone
Propoxphene
DOT, Non-DOT, Medical Review Officer (MRO), Post Accident Testing and Drugfree Workplace services are all available. Any package can be customized and results are typically available within 24 hours.
For additional information, visit our partner site at: http://www.drugtestingusa.com
To locate a local lab call (888) 441-4599 or visit:
Quest Diagnostics - http://www.questdiagnostics.com/hcp/psc/jsp/hcp_psc_index.jsp
LabCorp - http://www.labcorp.com/psc/index.html
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EDUCATION VERIFICATION
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When supplied with the name and means of contact, TruDiligence will contact the educational institutions and obtain information to include:
Dates of enrollment
Date of graduation
Degree obtained
Major study
Cost is per institution verified plus any third party database verification fees which are billed at cost, where applicable.
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EMPLOYMENT ELIGIBILITY SEARCH
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TruDiligence has partnered with Form I-9 Compliance to provide the newest, most efficient methods of responding to the federal Immigration Reform and Control Act and enables employers to easily conduct legal right to work employment verifications on new employees.
The Immigration Reform and Control Act (IRCA) legally mandates that U.S. employers verify the employment eligibility status of newly-hired employees and makes it unlawful for employers to knowingly hire or continue to employ unauthorized workers.
This search is an excellent suppliment to the Social Security Number Trace and verifies your applicant has legal documentation and is "Authorized to work in the United States", directly through The Social Security Administration and The Department of Homeland Security. This search can only be conducted after hiring the applicant and within three business days of receiving a completed I-9.
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EMPLOYMENT VERIFICATION
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For a printer-friendly pricing and turnaround schedule in Adobe PDF format:
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When supplied with the name and means of contact, TruDiligence will contact the previous employer and obtain information to include:
Dates of employment
Position held
Eligibility for rehire
Cost is per employer verified plus any third party database verification fees which are billed at cost, where applicable.
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FEDERAL CONTRACTING EXCLUSION
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Are you in compliance with federal regulations?
The Office of Inspector General (OIG) was established in the U.S. Department of Health and Human Services to identify and eliminate fraud, waste, and abuse in the department's programs and to promote efficiency and economy in departmental operations. The OIG carries out this mission through a nationwide program of audits, inspections, and investigations. In addition, the OIG has been given the authority to exclude from participation in Medicare, Medicaid and other federal health care programs individuals and entities who have engaged in fraud or abuse, and to impose civil money penalties (CMPs) for certain misconduct related to federal health care programs as outlined in sections 1128 and 1128A of the Social Security Act.
TruDiligence utilizes the GSA / OIG resources to check your applicants to ensure they have not been excluded and are eligible for employment within your facility.
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FEDERAL LEVEL CRIMINAL SEARCHES
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For a printer-friendly pricing and turnaround schedule in Adobe PDF format:
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When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches are typically placed in two main categories: arrest records and conviction records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
Federal-level searches involve cases in which person was tried by the United States government in a U.S. District Court. These searches are conducted using a public access system and are researched court by court. The information returned will consist of the defendant’s name, case number, case type and any available case details. One disadvantage to the federal access system is that the defendant’s identifiers are usually limited to name only. Therefore, if a match is found, additional research may be required at the court level to confirm a positive identification. If this is necessary, additional research costs may be incurred. TruDiligence will contact you and gain approval before taking action that requires any additional research costs. All criminal searches are per name / per jurisdiction searched.
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HOMELAND SECURITY SEARCH
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The Office of Foreign Assets Control ("OFAC") of the US Department of the Treasury administers and enforces economic and trade sanctions based on US foreign policy and national security goals against targeted foreign countries, terrorists, international narcotics traffickers, and those engaged in activities related to the proliferation of weapons of mass destruction. OFAC acts under Presidential wartime and national emergency powers, as well as authority granted by specific legislation, to impose controls on transactions and freeze foreign assets under US jurisdiction. Many of the sanctions are based on United Nations and other international mandates, are multilateral in scope, and involve close cooperation with allied governments.
TruDiligence provides access to a resource of 45 lists and entities to assist in US Patriot Act complaince. Searches are priced on a per name basis. This list includes:
National:
Office of Foreign Asset Control (OFAC) Specially Designated Nationals (SDN)
Palestinian Legislative Council (PLC)
Defense Trade Controls (DTC) Debarred Parties
U.S. Bureau of Industry and Security Denied Persons List
U.S. Bureau of Industry and Security Denied Entities List
U.S. Bureau of Industry and Security Unverified Entities List
FBI Most Wanted Terrorists List
FBI Top Ten Most Wanted List
FBI Seeking Information
FBI Seeking Information on Terrorism
FBI Parental Kidnappings
FBI Crime Alerts
FBI Kidnappings and Missing Persons
FBI Televised Sexual Predators
FBI Fugitives - Crimes Against Children
FBI Fugitives - Cyber Crimes
FBI Fugitives - Violent Crimes: Murders
FBI Fugitives - Additional Violent Crimes
FBI Fugitives - Criminal Enterprise Investigations
FBI Fugitives - Domestic Terrorism
FBI Fugitives - White Collar Crimes
DEA Most Wanted Fugitives
DEA Major International Fugitives
U.S. Marshals Service 15 Most Wanted
U.S. Secret Service Most Wanted Fugitives
U.S. Air Force Office of Special Investigations Most Wanted Fugitives
U.S. Naval Criminal Investigate Service (NCIS) Most Wanted Fugitives
U.S. Immigration and Customs Enforcement (ICE) Most Wanted Fugitives
U.S. Immigration & Customs Enforcement Wanted Fugitive Criminal Aliens
U.S. Immigration and Customs Enforcement Most Wanted Human Smugglers
U.S. Postal Inspection Service Most Wanted
Bureau of Alcohol, Tobacco and Firearms (ATF) Most Wanted
International:
Politically Exposed Persons List
Foreign Agent Registrations List
United Nations Consolidated Sanctions List
Bank of England Financial Sanctions List
World Bank List of Ineligible Firms
Interpol Most Wanted List
European Union Terrorist List
OSFI Canada List of Financial Sanctions
Royal Canadian Mounted Police Most Wanted
Australia Department of Foreign Affairs and Trade List
Russian Federal Fugitives
Scotland Yard’s Most Wanted
World’s Most Wanted Fugitives
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LICENSES, CERTIFICATES AND DESIGNATIONS
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When considering an applicant for a position requiring a license, certificate or designation, let TruDiligence handle the cumbersome task of verifying the applicant’s status. By contacting the issuing agency, we will confirm the license type, certificate or designation number, obtain the date of issuance and expiration, and confirm that the applicant is active and in good standing.
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NATIONAL CRIMINAL INDEX
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The National Criminal Index is comprised of records obtained from The State Department of Corrections and The Administrative Office of the Courts where available. Coverage areas and update schedules vary by jurisdiction. Coverage details available at http://www.trudiligence.com/docs/nationalcriminalcoverage.pdf.
TruDiligence does not warrant nor endorse using a National Index as your only source of checking criminal records or maintaining FCRA compliance. A National Index search should only be used as a cursory search to supplement your local research practices.
Pricing is on a per name searched basis.
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NATIONAL WARRANT SEARCH
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For a printer-friendly pricing and turnaround schedule in Adobe PDF format:
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This is a nationwide search for outstanding warrants on a subject. The warrant must be active and the jurisdiction must be willing to extradite the subject on the charges in order for the warrant to show on this search. In most cases, this search will return the date the warrant was issued and by which jurisdiction. The charge or crime for which the warrant was issued typically will not be provided. A subsequent search of criminal records may be necessary to gain this information. This search is priced on a per name basis.
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REFERENCE INTERVIEW
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When supplied with the name and means of contact, TruDiligence will conduct a thorough interview with the applicant’s professional reference(s). A summary of the references experience with the applicant will be provided in a question and answer interview format. This tool is useful when a simple employment verification will not supply the detail desired.
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SEX OFFENDER REGISTRY
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Most jurisdictions require any individual convicted of a sexually related crime to register with the county he/she resides in. TruDiligence can assist in searching an applicant against these databases to ensure the individual is not a convicted sex offender.
Searches are availabe on a State by State basis or through a National Index and are priced on a per name searched basis.
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SOCIAL SECURITY NUMBER TRACE
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For a printer-friendly pricing and turnaround schedule in Adobe PDF format:
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The applicant’s social security number is traced through a vast resource of over 400 data sources including the national credit bureaus. This extremely useful tool is imperative in uncovering any additional names, aliases or addresses that the applicant may have utilized, but chose not to reveal during the application process. Furthermore, when combined with a criminal history, the social security trace is invaluable in making sure all known names and jurisdictions are encompassed while conducting the search.
Secondly, the trace will validate the year and state in which the Social Security Administration issued the number. This information can be useful in uncovering potentially fraudulent social security numbers.
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SPECIALITY SERVICES
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Does your organization have a special need? At TruDiligence, we pride ourselves on adapting to the specific needs of each client. If you have a need that is not listed, don’t hesitate to call and we will be happy to discuss how TruDiligence can best assist you.
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STATE LEVEL ARREST RECORDS
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For a printer-friendly pricing and turnaround schedule in Adobe PDF format:
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When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches are typically placed in two main categories: arrest records and court records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
Arrest records are usually housed at the state level in a databank maintained by the governing judicial body within each state. Many of these systems are fingerprint driven, meaning that when an individual is arrested and fingerprinted, those fingerprints are submitted to the state databank for tracking purposes. The records that are subsequently pulled outline an individual’s arrest record based on those fingerprint submissions.
Additionally, it is important to realize that if an illegible fingerprint card is submitted, the state will return it to be redone. Unfortunately, by then the subject may have already been released from custody and is not available to be re-fingerprinted. Subsequently, there will not be a record of this arrest in the system.
The primary disadvantage to most arrest record systems is they do not contain disposition information on the charges. This means that you will not know if the person was convicted of the crime for which he were arrested. However, using arrest records can also be an advantage. The arrest record in itself may show a pattern that could pose a potential concern depending on the position for which your applicant is applying. This pattern could be critically important, regardless of whether a conviction was entered, depending on the position your trying to fill.
Finally, statewide records are not available in all states and some states have lengthy turnaround times which may cause their use to be ineffective for your purposes. Therefore it is imperative that you determine if arrest records will best suit your needs. All criminal searches are per name, per jurisdiction searched.
Important Note: Statewide records should only be used as a cursory review of applicant's record. TruDiligence does not recommend the use of Statewide records as a means of promoting due diligence in hiring practices or maintaining compliance with The Fair Credit Reporting Act. County level courthouse records are recommended for this purpose.
Statewide records are not available in all states as some states restrict access to their statewide databases to law enforcement personnel only. The states currently available are listed with their respective prices and are priced on a per name basis. The turnaround times quoted are averages and may vary depending on state backlog, therefore they cannot be guaranteed.
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STATE LEVEL COURT RECORDS
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For a printer-friendly pricing and turnaround schedule in Adobe PDF format:
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This system provides an interface to District and County level courthouse records. Real time record searches are conducted by the user directly at the TruDiligence website and results are returned instantaneously. Non real time searches are conducted by TruDiligence and results are summarized into a report for your convenience. Searches are priced on a per name basis.
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WORKERS' COMPENSATION CLAIMS
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Once a conditional job offer has been made to the applicant, TruDiligence can provide history on previous workers’ compensation claims. Information returned varies from state to state but typically includes:
File #
Date of injury
Body part affected
Employer at time of injury
Some states do not allow access to workers’ compensation files. Some require special and sometimes notarized releases. Where available, you can download the release form by clicking on the appropriate link. Otherwise, contact us and we will be happy to provide one.
We are diligently working to expand our resources to include additional jurisdictions. If the state you are interested in is not listed, please check back. Updates will be posted as they are available.
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