TruDiligence offers a variety of searches to expedite your employment screening process in an a la carte fashion. Unlike many of the corporate screening giants that sell their services in a "package" form, TruDiligence suggests that you purchase our services in a "tiered" form. This turns out to be more equitable for our clients because it eliminates running unnecessary searches on applicants who may have been disqualified by an earlier stage search.
For example, if you are interested in running a Residence History, Credit Report, Criminal History and Employment Verification, complete it as follows:
- Run the Residence History first, by itself. The turn-around time is less than 10 minutes and will allow you to validate the information provided by the applicant before continuing with any further searches. Given that 37 percent of applicants admit to falsifying information on their application, it is a waste of time and money to order any further searches if the applicant has provided inaccurate information. Imagine the savings if 37 percent of your applicants might be disqualified in Tier 1 with a cost of $6.00 and, more alarmingly, imagine the liability associated with running searches using incorrect information 37 percent of the time.
- Once the Residence History has been validated, order the Credit Report and require your Credit Reports have a credit score included on them. TruDiligence recommends you establish written minimum guidelines that each applicant must meet to be approved to the next stage. If your credit guideline happens to be a credit score of at least 600, and the credit score comes back less than 600, then you know your applicant is going to be denied and there is no need to waste time and money on a criminal history and employment verification. The turn-around time on Credit Reports also is less than 10 minutes, so Tier 1 and Tier 2 can both be completed in less than 20 minutes.
- If your applicant has cleared Tier 1 and Tier 2, now you can continue by ordering the Criminal History, Employment Verification, Landlord Verification or any other search you desire, knowing you are working with valid search parameters and money that is well-spent.
ADVERSE ACTION LETTER FULFILLMENT
Take the hassle out of providing the FCRA required notices to your applicants.This service will mail the adverse action notice and required documents on a schedule you specify.
CONSENT BASED SSN VERIFICATION
CBSV verifies whether a name and social security number (SSN) combination match the data in SSA's records. The submitted information is matched against SSA's Master File of Social Security numbers (SSNs). The matching elements include social security number, name, date of birth and a gender code, if available. Each SSN and name combination submitted to CBSV will be returned with a yes or no verification code indicating the submission either matches or does not match the SSA's records. If applicable, we will report a death indicator when SSA records reflect that the SSN holder is deceased. Please note that the results obtained from CBSV do not confirm or authenticate "proof of identity".
CBSV requires the written consent of the SSN holder, and the verification results can be used only for the reason the number holder specifies.
COUNTY LEVEL COURT RECORDS
When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches typically are placed in two main categories: arrest records and court records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
County Level court records typically are housed within the courthouse at the county level. To simplify the system, each county jurisdiction typically is broken into three levels. The first and highest level is the district court, sometimes referred to as superior court. At this level, you generally will find most felony cases.
The second level is the county court. At this level, you will find most serious misdemeanor cases.
The lowest level is the municipal court, sometimes referred to as city court. At this level, you typically will find most minor misdemeanors and petty offenses, usually cases where the individual simply was issued a summons to appear in court.
When conducting a County level Court Record Search, TruDiligence always will search the first and second level courts, where available. Municipal courts can be searched, but are considered a special request and will involve an additional charge.
Pricing is per name, per jurisdiction searched and may vary in some jurisdictions. Less than 1 percent of the counties charge court-imposed fees on all records ordered. These fees are billed over and above the record retrieval costs. Contact us for a detailed listing of counties with extra costs.
A credit report can be ordered for employment screening purposes. Only businesses with a registered business entity and operating location can be approved. An onsite inspection and additional vetting of your account is required during setup. There is a one-time setup fee of $99.00 for access to credit reports, which covers the cost of the onsite inspection. Once approved for access, this report will contain a full disclosure of the applicant's financial background and will detail information on all trade accounts including date opened, credit limit, balance and payment history. The report also will contain a record of any delinquent accounts, collection accounts, bankruptcy and judgments.
In positions where an applicant's prior driving record is of concern, TruDiligence can provide a detailed report of infractions. Some states require a special release form. The turn-around time is based on the state's delivery schedule. Occasional delays can be anticipated.
The total price for the report is calculated as the cost plus the respective state fee which is billed at cost.
DRUG SCREENING SERVICES
TruDiligence has partnered with DrugTesting USA to provide comprehensive drug testing services. We will provide you with Chain of Custody forms custom to your location, which your applicant will take to a local collection site and results are returned within your TruDiligence report. Our network contains more than 10,000 collection sites nationwide.
The 5 panel tests urine for the following substances:
The 10 panel tests urine for the following substances:
DOT, Non-DOT, Medical Review Officer (MRO), Post-Accident Testing and Drugfree Workplace services are all available. Any package can be customized, and results are typically available within 24 hours.
For additional information, visit our partner site at http://www.drugtestingusa.com
To locate a local, lab call (888) 441-4599 or visit
Quest Diagnostics - http://www.questdiagnostics.com/hcp/psc/jsp/hcp_psc_index.jsp
LabCorp - http://www.labcorp.com/psc/index.html
When supplied with the name and means of contact, TruDiligence will contact the educational institutions and obtain information to include:
Dates of enrollment
Date of graduation
Cost is per institution verified plus any third-party database verification fees, which are billed at cost, where applicable.
EMPLOYMENT ELIGIBILITY SEARCH
TruDiligence has partnered with Form I-9 Compliance to provide the newest, most efficient methods of responding to the Federal Immigration Reform and Control Act and enables employers to easily conduct legal right-to-work employment verifications on new employees.
The Immigration Reform and Control Act (IRCA) legally mandates that U.S. employers verify the employment eligibility status of newly hired employees and makes it unlawful for employers to knowingly hire or continue to employ unauthorized workers.
This search is an excellent suppliment to the Social Security Number Trace and verifies your applicant has legal documentation and is "authorized to work in the united states" directly through the Social Security Administration and the Department of Homeland Security. This search can be conducted only after hiring the applicant and within three business days of receiving a completed I-9.
When supplied with the name and means of contact, TruDiligence will contact the previous employer and obtain information to include:
Dates of employment
Eligibility for rehire
Cost is per employer verified plus any third-party database verification fees which are billed at cost, where applicable.
FEDERAL CONTRACTING EXCLUSION
Are you in compliance with federal regulations?
The Office of the Inspector General (OIG) was established in the U.S. Department of Health and Human Services to identify and eliminate fraud, waste and abuse in the department's programs and to promote efficiency and economy in departmental operations. The OIG carries out this mission through a nationwide program of audits, inspections and investigations. In addition, the OIG has been given the authority to exclude from participation in Medicare, Medicaid and other federal health care programs individuals and entities who have engaged in fraud or abuse, and to impose civil money penalties (CMPs) for certain misconduct related to federal health care programs as outlined in sections 1128 and 1128A of the Social Security Act.
TruDiligence utilizes GSA / OIG resources to check your applicants to ensure they have not been excluded and are eligible for employment within your facility.
A level I searches federal
A level II searches federal and one state of your choice
A level III searches federal and all 50 states
FEDERAL LEVEL CRIMINAL SEARCHES
When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches typically are placed in two main categories: arrest records and conviction records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
Federal-level searches involve cases in which a person was tried by the United States government in a U.S. District Court. These searches are conducted using a public access system and are researched court by court. The information returned will consist of the defendant's name, case number, case type and any available case details. One disadvantage to the federal access system is that the defendant's identifiers usually are limited to name only. Therefore, if a match is found, additional research may be required at the court level to confirm a positive identification. If this is necessary, additional research costs may be incurred. TruDiligence will contact you and gain approval before taking action that requires any additional research costs. All criminal searches are per name / per jurisdiction searched.
HOMELAND SECURITY SEARCH
The Office of Foreign Assets Control (OFAC) of the U.S. Department of the Treasury administers and enforces economic and trade sanctions based on U.S. foreign policy and national security goals against targeted foreign countries, terrorists, international narcotics traffickers, and those engaged in activities related to the proliferation of weapons of mass destruction. OFAC acts under presidential wartime and national emergency powers, as well as authority granted by specific legislation, to impose controls on transactions and freeze foreign assets under U.S. jurisdiction. Many of the sanctions are based on United Nations and other international mandates, are multilateral in scope, and involve close cooperation with allied governments.
TruDiligence provides access not only to OFAC, but 135 other lists and entities as well, to assist in U.S. Patriot Act compliance. Searches are priced on a per name basis. This comprehensive list includes:
Office of Foreign Asset Control (OFAC) Specially Designated Nationals (SDN)
Palestinian Legislative Council (PLC)
Defense Trade Controls (DTC) Debarred Parties
U.S. Bureau of Industry and Security Denied Persons List
U.S. Bureau of Industry and Security Denied Entities List
U.S. Bureau of Industry and Security Unverified Entities List
FBI Most Wanted Terrorists List
FBI Top Ten Most Wanted List
FBI Seeking Information
FBI Seeking Information on Terrorism
FBI Parental Kidnappings
FBI Crime Alerts
FBI Kidnappings and Missing Persons
FBI Televised Sexual Predators
FBI Fugitives - Crimes Against Children
FBI Fugitives - Cyber Crimes
FBI Fugitives - Violent Crimes: Murders
FBI Fugitives - Additional Violent Crimes
FBI Fugitives - Criminal Enterprise Investigations
FBI Fugitives - Domestic Terrorism
FBI Fugitives - White Collar Crimes
DEA Most Wanted Fugitives
DEA Major International Fugitives
Bureau of Alcohol, Tobacco and Firearms (ATF) Most Wanted
U.S. Marshals Service 15 Most Wanted
U.S. Secret Service Most Wanted Fugitives
U.S. Air Force Office of Special Investigations Most Wanted Fugitives
U.S. Naval Criminal Investigate Service (NCIS) Most Wanted Fugitives
U.S. Immigration and Customs Enforcement (ICE) Most Wanted Fugitives
U.S. Immigration & Customs Enforcement Wanted Fugitive Criminal Aliens
U.S. Immigration and Customs Enforcement Most Wanted Human Smugglers
U.S. Postal Inspection Service Most Wanted
U.S. Bureau of International Security and Nonproliferation / Iran and Syria Nonproliferation Act
U.S. Bureau of International Security and Nonproliferation / Iran-Iraq Arms Nonproliferation Act of 1992
U.S. Bureau of International Security and Nonproliferation / Missile Sanctions Laws
U.S. Bureau of International Security and Nonproliferation / Chemical and Biological Weapons Sanctions Laws
U.S. Bureau of International Security and Nonproliferation / Sanctions for the Transfer of Lethal Military Equipment
U.S. Bureau of International Security and Nonproliferation / Iran Nonproliferation Act of 2000
U.S. Bureau of International Security and Nonproliferation / Non-Proliferation Sanctions for Executive Order 12938
U.S. Bureau of International Security and Nonproliferation / Non-Proliferation Sanctions for Executive Order 13382
Politically Exposed Persons List
Foreign Agent Registrations List
United Nations Consolidated Sanctions List
Bank of England Financial Sanctions List
World Bank List of Ineligible Firms
Interpol Most Wanted List
European Union Terrorist List
OSFI Canada List of Financial Sanctions
Royal Canadian Mounted Police Most Wanted
Australia Department of Foreign Affairs and Trade List
Russian Federal Fugitives
Scotland Yard's Most Wanted
World's Most Wanted Fugitives
Individuals Excluded from Federal Procurement, Non-Procurement & Reciprocal Programs:
Agency for International Development Debarment List
Appalachian Regional Commission Debarment List
Broadcasting Board of Governors Debarment List
Bureau of Industry and Security Debarment List
Commission on Civil Rights Debarment List
Consumer Product Safety Commission Debarment List
Corporation for National Service Debarment List
Customs and Border Protection Debarment List
Defense Information Systems Agency Debarment List
Defense Logistics Agency Debarment List
Defense Threat Reduction Agency Debarment List
Department of Agriculture Debarment List
Department of Commerce Debarment List
Department of Defense Debarment List
Department of Education Debarment List
Department of Energy Debarment List
Department of Homeland Security Debarment List
Department of Housing and Urban Development Debarment
Department of Interior Debarment List
Department of Justice Debarment List
Department of Labor Debarment List
Department of Navy Debarment List
Department of State Debarment List
Department of Transportation Debarment List
Department of Treasury Debarment List
Department of Veterans Affairs Debarment List
Department of the Air Force Debarment List
Department of the Army Debarment List
Environmental Protection Agency Debarment List
Equal Employment Opportunity Commission Debarment List
Export-Import Bank of the United States Debarment List
Farm Credit Administration Debarment List
Federal Aviation Administration Debarment List
Federal Communications Commission Debarment List
Federal Deposit Insurance Corporation Debarment List
Federal Election Commission Debarment List
Federal Emergency Management Agency Debarment List
Federal Highway Administration Debarment List
Federal Labor Relations Authority Debarment List
Federal Law Enforcement Training Center Debarment List
Federal Mediation and Conciliation Service Debarment List
Federal Motor Carrier Safety Administration Debarment List
Federal Railroad Administration Debarment List
Federal Trade Commission Debarment List
Federal Transit Administration Debarment List
Government Accountability Office Debarment List
Government Printing Office Debarment List
Headquarters Procurement Operations Debarment List
Immigration and Customs Enforcement Debarment List
Institute of Museum and Library Services Debarment List
Maritime Administration Debarment List
Missile Defense Agency Debarment List
National Aeronautics and Space Administration Debarment
National Archives and Records Administration Debarment List
National Endowment for the Arts Debarment List
National Endowment for the Humanities Debarment List
National Gallery of Art Debarment List
National Geospatial-Intelligence Agency Debarment List
National Highway Traffic Safety Administration Debarment List
National Imagery Mapping Agency Debarment List
National Labor Relations Board Debarment List
National Nuclear Security Administration Debarment List
National Science Foundation Debarment List
Nuclear Regulatory Commission Debarment List
Office of Foreign Assets Control Debarment List
Office of Management and Budget Debarment List
Office of Personnel Management Debarment List
Overseas Private Investment Corporation Debarment List
Panama Canal Commission Debarment List
Peace Corps Debarment List
Pipeline and Hazardous Materials Administration Debarment List
Postal Service Debarment List
Railroad Retirement Board Debarment List
Research and Innovative Technology Administration Debarment List
Research and Special Programs Administration Debarment List
Small Business Administration Debarment List
Social Security Administration Debarment List
Transportation Security Administration Debarment List
U.S. Secret Service Debarment List
United States Coast Guard Debarment List
United States International Trade Commission Debarment List
United States Trade & Development Debarment List
INCOME / TAX RETURN VERIFICATION
The verification of income and tax returns is useful if you are trying to verify employment and income on a potential applicant. This information is derived directly from the Internal Revenue Service and is used to:
Mitigate fraud by matching the applicant direct to IRS data.
Verify personal and business income tax returns.
Strengthens due diligence processes by accessing official governmental source data.
Used for Employment, Mortgage, Lending, Property Management/Tenant and more.
Results are returned in two business days or less when verifying:
Form 1040 and other Forms: 1065, 1120, 1120A, 1120H, 1120L, 1120S
Form W-2, 1099 and other Forms: 1098 series, and 5498 series
Requires signed consent of the applicant on IRS Form 4506T
Cost is $10.00 per tax year verified.
LICENSES, CERTIFICATES AND DESIGNATIONS
When considering an applicant for a position requiring a license, certificate or designation, let TruDiligence handle the cumbersome task of verifying the applicant's status. By contacting the issuing agency, we will confirm the license type; certificate or designation number; obtain the date of issuance and expiration; and confirm that the applicant is active and in good standing.
MULTI-STATE CRIMINAL / SOR / OFAC
This search is a combination of several popular database searches, packaged together at a discount. It includes:
Multi-State Criminal Database
National Sex Offender Database
OFAC / Homeland Security Database
See the individual product descriptions for details.
MULTI-STATE CRIMINAL DATABASE
The Multi-state Criminal Database is a "third party" database which comprises records obtained from the state Department of Corrections and the Administrative Office of the Courts, where available. Coverage areas and update schedules vary by jurisdiction. Coverage details are available at http://www.trudiligence.com/docs/nationalcriminalcoverage.pdf.
Multi-state database systems are dependent upon getting their data from the individual state and county jurisdictions. If an individual state or county does not update its data to the multi-state system on a regular basis, or at all for that matter, the system may have holes in its coverage area. Therefore, multi-state database records should be used only as a tool to uncover areas requiring additional research.
TruDiligence does not recommend the use of multi-state database records as a standalone search nor a means of promoting due diligence in screening practices or maintaining compliance with the Fair Credit Reporting Act. County-level courthouse records are recommended for this purpose.
*IMPORTANT NOTE: Should you choose to use the Multi-state Criminal Database as a broad search tool and a record is found, the search results automatically will be validated with a direct search of the source county courthouse records. This validation is required by the Fair Credit Reporting Act Sections 607 and 613 to ensure accuracy of the result provided by the "third party" database. Any additional cost associated with this process will be billed at published rates which currently are $8.00 and up for county-level court record verification.
A "no record" result will turn around instantly however, when this verification on "yes record hits" is required the results of the completed search will be delayed by 24 - 72 hours while the verification search completes.
Pricing is on a per-name-searched basis.
NATIONAL WARRANT SEARCH
This is a nationwide search for outstanding warrants on a subject. The warrant must be active and the jurisdiction must be willing to extradite the subject on the charges in order for the warrant to show on this search. In most cases, this search will return the date the warrant was issued and by which jurisdiction. The charge or crime for which the warrant was issued typically will not be provided. A subsequent search of criminal records may be necessary to gain this information. This search is priced on a per name basis.
PRE-ADVERSE ACTION LETTER FULFILLMENT
Take the hassle out of providing the FCRA required notices to your applicants.This service will mail the pre-adverse action notice and required documents on a schedule you specify.
When supplied with the name and means of contact, TruDiligence will conduct a thorough interview with the applicant's professional reference(s). A summary of the references' experience with the applicant will be provided in a question-and-answer interview format. This tool is useful when a simple employment verification will not supply the detail desired.
SEX OFFENDER REGISTRY
Most jurisdictions require any individual convicted of a sexually related crime to register with the county he/she resides in. TruDiligence can assist in searching an applicant against these databases to ensure the individual is not a convicted sex offender.
Searches are availabe on a state-by-state basis or through a national index and are priced on a per name searched basis.
SOCIAL SECURITY NUMBER TRACE
The applicant's social security number is traced through a vast resource of more than 400 data sources including the national credit bureaus. This extremely useful tool is imperative in uncovering any additional names, aliases or addresses that the applicant may have utilized, but chose not to reveal during the application process. Furthermore, when combined with a criminal history, the social security trace is invaluable in making sure all known names and jurisdictions are encompassed while conducting the search.
Secondly, the trace will validate the year and state in which the Social Security Administration issued the number. This information can be useful in uncovering potentially fraudulent social security numbers.
Does your organization have a special need? At TruDiligence, we pride ourselves on adapting to the specific needs of each client. If you have a need that is not listed, don't hesitate to call and we will be happy to discuss how TruDiligence can best assist you.
STATE LEVEL ARREST RECORDS
When you are conducting a prescreen background investigation, it is of utmost importance to obtain a criminal history. These searches typically fall in two main categories: arrest records and court records. The use of each category has its strengths and weaknesses, so it's important for you to evaluate what you are trying to achieve to determine which is best for your application.
Arrest records usually are housed at the state level in a databank maintained by the governing judicial body within each state. Many of these systems are fingerprint driven, meaning when an individual is arrested and fingerprinted those fingerprints are submitted to the state databank for tracking purposes. The records that subsequently are pulled indicate an individual's arrest record based on those fingerprint submissions.
If an illegible fingerprint card is submitted, the state will return it to be redone. By then, the subject already may have been released from custody and is not available to be re-fingerprinted. Subsequently, there will not be a record of this arrest in the system.
The primary disadvantage to most arrest record systems is they do not contain disposition information on the charges. This means you will not know if the person was convicted of the crime for which he was arrested. However, using arrest records also can be an advantage. The arrest record in itself may show a pattern that could pose a potential concern, depending on the position for which your applicant is applying. This pattern could be critically important, regardless of whether a conviction was entered, depending on the position you're trying to fill.
Finally, statewide records are not available in all states, and some states have lengthy turnaround times that may cause their use to be ineffective for your purposes. Therefore, it is imperative that you determine if arrest records will best suit your needs. All criminal searches are on a per-name, per-jurisdiction-searched basis.
Important Note: The validity of statewide systems also can be dependent upon their ability to get data from individual county jurisdictions. If a county does not update its data to the statewide system on a regular basis, or at all for that matter, the statewide system may have holes in its coverage area. Therefore, statewide records should be used only as a cursory review of an applicant's record. TruDiligence does not recommend the use of statewide records as a means of promoting due diligence in hiring practices or maintaining compliance with the Fair Credit Reporting Act. County-level courthouse records are recommended for this purpose.
Statewide records are not available in all states, because some states restrict access to their statewide databases to law enforcement personnel only. The states currently available are listed with their respective prices and are priced on a per-name basis. The turnaround times quoted are averages and may vary depending on state backlog; therefore, they cannot be guaranteed.
STATE LEVEL COURT RECORDS
This system provides an interface to upper- and lower-level county courthouse records across the entire state. These courts typically hear felony charges and most misdemeanors. Municipal- or city-level courts may or may not be included, and this municipal coverage will vary by jurisdiction.
Searches are priced on a per-name basis.
WORKERS' COMPENSATION CLAIMS
Once a conditional job offer has been made to the applicant, TruDiligence can provide history on previous workers’ compensation claims. Information returned varies from state to state but typically includes:
Date of injury
Body part affected
Employer at time of injury
Some states do not allow access to workers’ compensation files. Some require special and sometimes notarized releases. Where available, you can download the release form from the TruDiligence download forms page. Otherwise, contact us and we will be happy to provide one.
Records are not available in all states. Those with availability are listed.