TruDiligence offers a variety of searches to expedite your employment background screening costs and process in an a la carte fashion. Unlike many of the corporate screening giants that sell their services in a “package” form, TruDiligence suggests that you purchase our services in a “tiered” form. This turns out to be more equitable for our clients because it eliminates running unnecessary searches on applicants who may have been disqualified by an earlier stage search and provides a better route to saving on employment background screening costs.
For example, if you are interested in running a Name and Address History, Credit Report, Criminal History and Employment Verification, complete it as follows:
- Run the Name and Address Social Security Number Trace first, by itself. The turn-around time is instant and will allow you to validate the information provided by the applicant before continuing with any further searches. Given that 37 percent of applicants admit to falsifying information on their application, it is a waste of time and money to order any further searches if the applicant has provided inaccurate information. Imagine the savings if 37 percent of your applicants might be disqualified in Tier 1 with a cost of less than $6.00 and, more alarmingly, imagine the liability associated with running searches using incorrect information 37 percent of the time.
- Once the Residence History has been validated, order the Credit Report. TruDiligence recommends you establish written minimum guidelines that each applicant must meet to be approved to the next stage. If your applicant does not meet the minimum guidelines, then you know your applicant is going to be denied and there is no need to waste time and money on a criminal history and employment verification. The turn-around time on Credit Reports also is instant, so Tier 1 and Tier 2 can both be completed in less than 5 minutes.
- If your applicant has cleared Tier 1 and Tier 2, now you can continue by ordering the Criminal History, Employment Verification, Drug Test or any other search you desire, knowing you are working with valid search parameters and money that is well-spent.
SOCIAL SECURITY NUMBER TRACE
The applicant's social security number is traced through a vast resource of more than 400 data sources including the national credit bureaus. This extremely useful tool is imperative in uncovering any additional names, aliases or addresses that the applicant may have utilized, but chose not to reveal during the application process. Furthermore, when combined with a criminal history, the social security trace is invaluable in making sure all known names and jurisdictions are encompassed while conducting the search.
Secondly, the trace will validate the year and state in which the Social Security Administration issued the number. This information can be useful in uncovering potentially fraudulent social security numbers.
ADULT ABUSE REGISTRY
Protecting at risk clientele is of paramount importance to healthcare providers. This search will query the Adult Protective Services (APS) registry in the specified states and return details on whether or not the subject has been actively investigated for reports of abuse.
ADVERSE ACTION LETTER FULFILLMENT
Take the hassle out of providing the required notices to your applicants. This service will mail the adverse action notices and required documents on a schedule you specify. An annual compliance fee of $99.00 will be billed to each client activating the adverse action fulfillment service. This is in addition to the per letter fulfillment price.
ATS INTEGRATION
TruDiligence is integrated to over 30 of the most popular ATS - Applicant Tracking Systems on the market. These integrations make a seamless connection to your placement and onboarding system and our background check processing platform. Manage applicants, place orders, check status and retrieve results all from the convenience of your platform. Setup and configuration of an ATS integration can vary widely. Some are very simple and some very complex so the setup and configuration charges will be determined once we understand the nature of your need. Are you interested in an integration to a system not listed. Contact us today to discuss.
The electronic, paperless process is included in ATS integrated orders.
CIVIL RECORD SEARCHES
Civil records are a group of public records that pertain to civil registry records, civil family matters and non criminal civil offenses. These records vary a lot because of the nature of the information that is recorded. By definition, civil pertains to citizens and there are a multitude of different records that define what is recorded.
Pricing is per name, per jurisdiction searched and may vary in some jurisdictions. Less than 10 percent of the counties charge court-imposed fees on all records ordered. These fees are billed over and above the record retrieval costs. Contact us for a detailed listing of counties with extra costs.
Time Saving Tip: Our system provides time saving functionality which can automatically assign this search type based on known address history for a specified period.
CONSENT BASED SSN VERIFICATION
CBSV verifies whether a name and social security number (SSN) combination match the data in SSA's records. The submitted information is matched against SSA's Master File of Social Security numbers (SSNs). The matching elements include social security number, name and date of birth. Each SSN and name combination submitted to CBSV will be returned with a yes or no verification code indicating the submission either matches or does not match the SSA's records. If applicable, we will report a death indicator when SSA records reflect that the SSN holder is deceased. Please note that the results obtained from CBSV do not confirm or authenticate "proof of identity".
CBSV requires the written consent of the SSN holder, and the verification results can be used only for the reason the number holder specifies.
COUNTY LEVEL COURT RECORDS
When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches typically are placed in two main categories: arrest records and court records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
County Level court records typically are housed within the courthouse at the county level. To simplify the system, each county jurisdiction typically is broken into three levels. The first and highest level is the district court, sometimes referred to as superior court. At this level, you generally will find most felony cases.
The second level is the county court. At this level, you will find most serious misdemeanor cases.
The lowest level is the municipal court, sometimes referred to as city court. At this level, you typically will find most minor misdemeanors and petty offenses, usually cases where the individual simply was issued a summons to appear in court.
When conducting a County level Court Record Search, TruDiligence always will search the first and second level courts, where available. Municipal courts can be searched, but are considered a special request and will involve an additional charge.
Pricing is per name, per jurisdiction searched and may vary in some jurisdictions. Less than 10 percent of the counties charge court-imposed fees on all records ordered. These fees are billed over and above the record retrieval costs. Contact us for a detailed listing of counties with extra costs.
Time Saving Tip: Our system provides time saving functionality which can automatically assign this search type based on known address history for a specified period.
CREDIT REPORT
A credit report can be ordered for employment screening purposes. Only businesses with a registered business entity and operating location can be approved. An onsite inspection and additional vetting of your account is required during setup. There is a one-time setup fee of $99.00 for access to credit reports, which covers the cost of the onsite inspection. Once approved for access, this report will contain a full disclosure of the applicant's financial background and will detail information on all trade accounts including date opened, credit limit, balance and payment history. The report also will contain a record of any delinquent accounts, collection accounts, bankruptcy and judgments.
DOCUMENT ANNOTATIONS
Do you have a document specific to your processes that you would like to have an applicant complete electronically during their background check process? The TruDiligence system provides excellent flexibility to upload a required document and have the applicant fill it out and sign it electronically. A PDF of the complete document is then stored within the applicant profile on our system
DOT EMPLOYMENT VERIFICATION
Pursuant to DOT regulation, a verification of employment on all previous employers for a 3 year period is required. The verification must include a questionnaire inquiring into the applicants prior DOT drug test history. TruDiligence will streamline this process by performing these verifications electronically and summarizing the response back in an easy to read report format. Cost is per employer verified plus any third-party database verification fees which are billed at cost, where applicable.
DRIVERS HISTORY
In positions where an applicant's prior driving record is of concern, TruDiligence can provide a detailed report of infractions. Some states require a special release form. The turn-around time is based on the state's delivery schedule. Occasional delays can be anticipated.
The total price for the report is calculated as the cost plus the respective state fee which is billed at cost.
DRUG SCREENING SERVICES - DOT
TruDiligence provides an array of comprehensive drug testing services. We support both electronic scheduling and paper Chain of Custody forms. The completed results are then returned within your TruDiligence report along with any other services ordered. Our network contains more than 10,000 collection sites nationwide.
The Department of Transportation (DOT) has regulated that all DOT drug tests be urine based and each are conducted as a 5 panel with expanded opiates.
The standard DOT panel tests for the following substances:
Amphetamines
Cannabis (Marijuana)
Cocaine
Phencyclidine (PCP)
Expanded Opiates which include: Morphine, Codeine, Hydrocodone and Hydromorphone
A standard drug test includes in-network collection, testing, MRO and reporting. If no in-network collection sites are available, a Preferred or Third Party Collection Site may be used at an additional cost as noted.
DOT, Medical Review Officer (MRO), Random Program Management, Post-Accident Testing and Drugfree Workplace services are all available. Custom panels can be created to suit any need and results are typically available within 24 hours.
To locate a local lab visit:
Quest Diagnostics - http://www.questdiagnostics.com/hcp/psc/jsp/hcp_psc_index.jsp
LabCorp - http://www.labcorp.com/psc/index.html
DRUG SCREENING SERVICES - NON DOT
TruDiligence provides an array of comprehensive drug testing services. We support both electronic scheduling and paper Chain of Custody forms. The completed results are then returned within your TruDiligence report along with any other services ordered. Our network contains more than 10,000 collection sites nationwide.
5 and 10 panel screens are standard although we can customize any panel to fit your needs.
The 5 panel tests for the following substances:
Amphetamines
Cannabis (Marijuana)
Cocaine
Phencyclidine (PCP)
Opiates
The 10 panel tests for the following substances:
Amphetamines
Cannabis (Marijuana)
Cocaine
Phencyclidine (PCP)
Opiates
Methaqualone
Barbiturates
Benzodiazepines
Methadone
Propoxphene
Expanded opiates include: Morphine, Codeine, Hydrocodone and Hydromorphone
A basic drug test includes in-network collection, testing, MRO and reporting. If no in-network collection sites are available, a Preferred or Third Party Collection Site may be used at an additional cost as noted.
DOT, Non-DOT, Medical Review Officer (MRO), Random Program Management, Post-Accident Testing and Drugfree Workplace services are all available. Custom panels can be created to suit any need and results are typically available within 24 hours.
To locate a local lab visit:
Quest Diagnostics - http://www.questdiagnostics.com/hcp/psc/jsp/hcp_psc_index.jsp
LabCorp - http://www.labcorp.com/psc/index.html
E-VERIFY EMPLOYMENT ELIGIBILITY SEARCH
TruDiligence has partnered with Form I-9 Compliance to provide the newest, most efficient methods of responding to the Federal Immigration Reform and Control Act and enables employers to easily conduct legal right-to-work employment verifications on new employees.
The Immigration Reform and Control Act (IRCA) legally mandates that U.S. employers verify the employment eligibility status of newly hired employees and makes it unlawful for employers to knowingly hire or continue to employ unauthorized workers.
This search is an excellent supplement to the Social Security Number Trace and verifies your applicant has legal documentation and is "authorized to work in the united states" directly through the Social Security Administration and the Department of Homeland Security. This search can be conducted only after hiring the applicant and within three business days of receiving a completed I-9.
The Immigration Reform and Control Act (IRCA) legally mandates that U.S. employers verify the employment eligibility status of newly hired employees and makes it unlawful for employers to knowingly hire or continue to employ unauthorized workers.
This search is an excellent supplement to the Social Security Number Trace and verifies your applicant has legal documentation and is "authorized to work in the united states" directly through the Social Security Administration and the Department of Homeland Security. This search can be conducted only after hiring the applicant and within three business days of receiving a completed I-9.
EDUCATION VERIFICATION
When supplied with the name and means of contact, TruDiligence will contact the educational institutions and obtain information to include:
Dates of enrollment
Date of graduation
Degree obtained
Major study
Cost is per institution verified plus any third-party database verification fees, which are billed at cost, where applicable.
Dates of enrollment
Date of graduation
Degree obtained
Major study
Cost is per institution verified plus any third-party database verification fees, which are billed at cost, where applicable.
ELECTRONIC I-9 COMPLETION
Assists employers in electronically completing and archiving the I-9 Employment Eligibility Verification Form online.
ELECTRONIC PAPERLESS PROCESS
Our electronic, paperless ordering provides a simple process to send a link to an applicant either by email or text message. The applicant will access the link and provide all of the necessary details needed to process the background check. During this stage, they will also digitally sign any disclosure and authorization documents keeping you completely paperless in your background check processes.
EMPLOYMENT VERIFICATION
When supplied with the name and means of contact, TruDiligence will contact the previous employer and obtain information to include:
Dates of employment
Position held
Eligibility for rehire
Cost is per employer verified plus any third-party database verification fees which are billed at cost, where applicable.
Dates of employment
Position held
Eligibility for rehire
Cost is per employer verified plus any third-party database verification fees which are billed at cost, where applicable.
FACIS MEDICAL SANCTIONS
Are you in compliance with federal regulations?
The Office of the Inspector General (OIG) was established in the U.S. Department of Health and Human Services to identify and eliminate fraud, waste and abuse in the department's programs and to promote efficiency and economy in departmental operations. The OIG carries out this mission through a nationwide program of audits, inspections and investigations. In addition, the OIG has been given the authority to exclude from participation in Medicare, Medicaid and other federal health care programs individuals and entities who have engaged in fraud or abuse, and to impose civil money penalties (CMPs) for certain misconduct related to federal health care programs as outlined in sections 1128 and 1128A of the Social Security Act.
TruDiligence utilizes GSA / OIG resources to check your applicants to ensure they have not been excluded and are eligible for employment within your facility.
A level I searches federal
A level II searches federal and one state of your choice
A level III searches federal and all 50 states
FEDERAL LEVEL CRIMINAL SEARCHES
When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches typically are placed in two main categories: arrest records and conviction records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
Federal-level searches involve cases in which a person was tried by the United States government in a U.S. District Court. These searches are conducted using a public access system and are researched court by court. The information returned will consist of the defendant's name, case number, case type and any available case details. One disadvantage to the federal access system is that the defendant's identifiers usually are limited to name only. Therefore, if a match is found, additional research may be required at the court level to confirm a positive identification. If this is necessary, additional research costs may be incurred. TruDiligence will contact you and gain approval before taking action that requires any additional research costs. All criminal searches are per name / per jurisdiction searched.
Time Saving Tip: Our system provides time saving functionality which can automatically assign this search type based on known address history for a specified period.
FMCSA CLEARINGHOUSE
The Clearinghouse is a secure online database that will give employers, the FMCSA , State Driver Licensing Agencies (SDLAs), and State law enforcement personnel real-time information about commercial driver's license (CDL) and commercial learner's permit (CLP) holders' drug and alcohol program violations.
*Service fee shown does not include the inquiry fee which is paid by the employer, directly to the clearinghouse.
*Service fee shown does not include the inquiry fee which is paid by the employer, directly to the clearinghouse.
FMCSA CRASH AND INSPECTION REPORT
The Pre-Employment Screening Program (PSP) provides carriers, individual drivers, and industry service providers access to commercial drivers' safety records from the Federal Motor Carrier Safety Administration's (FMCSA) Motor Carrier Management Information System (MCMIS).
A PSP report may include traffic citations or warnings which prompted a roadside inspection but will not include all of the driving record activity. The list of DOT crashes represents a driver's involvement only, it does not determine responsibility.
HOMELAND SECURITY SEARCH
The Office of Foreign Assets Control (OFAC) of the U.S. Department of the Treasury administers and enforces economic and trade sanctions based on U.S. foreign policy and national security goals against targeted foreign countries, terrorists, international narcotics traffickers, and those engaged in activities related to the proliferation of weapons of mass destruction. OFAC acts under presidential wartime and national emergency powers, as well as authority granted by specific legislation, to impose controls on transactions and freeze foreign assets under U.S. jurisdiction. Many of the sanctions are based on United Nations and other international mandates, are multilateral in scope, and involve close cooperation with allied governments.
TruDiligence provides access not only to OFAC, but 1500 other lists and entities as well, to assist in U.S. Patriot Act compliance. Searches are priced on a per name basis. This comprehensive list includes:
National:
Office of Foreign Asset Control (OFAC) Specially Designated Nationals (SDN)
Palestinian Legislative Council (PLC)
Defense Trade Controls (DTC) Debarred Parties
U.S. Bureau of Industry and Security Denied Persons List
U.S. Bureau of Industry and Security Denied Entities List
U.S. Bureau of Industry and Security Unverified Entities List
FBI Most Wanted Terrorists List
FBI Top Ten Most Wanted List
FBI Seeking Information
FBI Seeking Information on Terrorism
FBI Parental Kidnappings
FBI Crime Alerts
FBI Kidnappings and Missing Persons
FBI Televised Sexual Predators
FBI Fugitives - Crimes Against Children
FBI Fugitives - Cyber Crimes
FBI Fugitives - Violent Crimes: Murders
FBI Fugitives - Additional Violent Crimes
FBI Fugitives - Criminal Enterprise Investigations
FBI Fugitives - Domestic Terrorism
FBI Fugitives - White Collar Crimes
DEA Most Wanted Fugitives
DEA Major International Fugitives
Bureau of Alcohol, Tobacco and Firearms (ATF) Most Wanted
U.S. Marshals Service 15 Most Wanted
U.S. Secret Service Most Wanted Fugitives
U.S. Air Force Office of Special Investigations Most Wanted Fugitives
U.S. Naval Criminal Investigate Service (NCIS) Most Wanted Fugitives
U.S. Immigration and Customs Enforcement (ICE) Most Wanted Fugitives
U.S. Immigration & Customs Enforcement Wanted Fugitive Criminal Aliens
U.S. Immigration and Customs Enforcement Most Wanted Human Smugglers
U.S. Postal Inspection Service Most Wanted
U.S. Bureau of International Security and Nonproliferation / Iran and Syria Nonproliferation Act
U.S. Bureau of International Security and Nonproliferation / Iran-Iraq Arms Nonproliferation Act of 1992
U.S. Bureau of International Security and Nonproliferation / Missile Sanctions Laws
U.S. Bureau of International Security and Nonproliferation / Chemical and Biological Weapons Sanctions Laws
U.S. Bureau of International Security and Nonproliferation / Sanctions for the Transfer of Lethal Military Equipment
U.S. Bureau of International Security and Nonproliferation / Iran Nonproliferation Act of 2000
U.S. Bureau of International Security and Nonproliferation / Non-Proliferation Sanctions for Executive Order 12938
U.S. Bureau of International Security and Nonproliferation / Non-Proliferation Sanctions for Executive Order 13382
International:
Politically Exposed Persons List
Foreign Agent Registrations List
United Nations Consolidated Sanctions List
Bank of England Financial Sanctions List
World Bank List of Ineligible Firms
Interpol Most Wanted List
European Union Terrorist List
OSFI Canada List of Financial Sanctions
Royal Canadian Mounted Police Most Wanted
Australia Department of Foreign Affairs and Trade List
Russian Federal Fugitives
Scotland Yard's Most Wanted
World's Most Wanted Fugitives
Individuals Excluded from Federal Procurement, Non-Procurement & Reciprocal Programs:
Agency for International Development Debarment List
Appalachian Regional Commission Debarment List
Broadcasting Board of Governors Debarment List
Bureau of Industry and Security Debarment List
Commission on Civil Rights Debarment List
Consumer Product Safety Commission Debarment List
Corporation for National Service Debarment List
Customs and Border Protection Debarment List
Defense Information Systems Agency Debarment List
Defense Logistics Agency Debarment List
Defense Threat Reduction Agency Debarment List
Department of Agriculture Debarment List
Department of Commerce Debarment List
Department of Defense Debarment List
Department of Education Debarment List
Department of Energy Debarment List
Department of Homeland Security Debarment List
Department of Housing and Urban Development Debarment
Department of Interior Debarment List
Department of Justice Debarment List
Department of Labor Debarment List
Department of Navy Debarment List
Department of State Debarment List
Department of Transportation Debarment List
Department of Treasury Debarment List
Department of Veterans Affairs Debarment List
Department of the Air Force Debarment List
Department of the Army Debarment List
Environmental Protection Agency Debarment List
Equal Employment Opportunity Commission Debarment List
Export-Import Bank of the United States Debarment List
Farm Credit Administration Debarment List
Federal Aviation Administration Debarment List
Federal Communications Commission Debarment List
Federal Deposit Insurance Corporation Debarment List
Federal Election Commission Debarment List
Federal Emergency Management Agency Debarment List
Federal Highway Administration Debarment List
Federal Labor Relations Authority Debarment List
Federal Law Enforcement Training Center Debarment List
Federal Mediation and Conciliation Service Debarment List
Federal Motor Carrier Safety Administration Debarment List
Federal Railroad Administration Debarment List
Federal Trade Commission Debarment List
Federal Transit Administration Debarment List
Government Accountability Office Debarment List
Government Printing Office Debarment List
Headquarters Procurement Operations Debarment List
Immigration and Customs Enforcement Debarment List
Institute of Museum and Library Services Debarment List
Maritime Administration Debarment List
Missile Defense Agency Debarment List
National Aeronautics and Space Administration Debarment
National Archives and Records Administration Debarment List
National Endowment for the Arts Debarment List
National Endowment for the Humanities Debarment List
National Gallery of Art Debarment List
National Geospatial-Intelligence Agency Debarment List
National Highway Traffic Safety Administration Debarment List
National Imagery Mapping Agency Debarment List
National Labor Relations Board Debarment List
National Nuclear Security Administration Debarment List
National Science Foundation Debarment List
Nuclear Regulatory Commission Debarment List
Office of Foreign Assets Control Debarment List
Office of Management and Budget Debarment List
Office of Personnel Management Debarment List
Overseas Private Investment Corporation Debarment List
Panama Canal Commission Debarment List
Peace Corps Debarment List
Pipeline and Hazardous Materials Administration Debarment List
Postal Service Debarment List
Railroad Retirement Board Debarment List
Research and Innovative Technology Administration Debarment List
Research and Special Programs Administration Debarment List
Small Business Administration Debarment List
Social Security Administration Debarment List
Transportation Security Administration Debarment List
U.S. Secret Service Debarment List
United States Coast Guard Debarment List
United States International Trade Commission Debarment List
United States Trade & Development Debarment List
INCOME / TAX RETURN VERIFICATION
Income Tax Return Verification (ITRV) is consent-based verification developed and administered by the IRS using Form 4506T Request for Transcript of Tax Return.
ITRV provides:
Direct online access to IRS record resources
Provides accurate results and prevents misrepresentation of employment and past income amounts
Mitigates fraud by matching Name, SSN, and Address to IRS data
Personal and Business Tax Return Verification for any purpose
Fast 2-day turn-around time versus 30+ days via US Postal Service from the IRS if ordered by client
ITRV uses:
Forensic Accounting / Fraud Investigations
Employment and Tenant screening
Loan originations (Mortgage, Auto, Personal, etc.)
Any applicant purpose (customers, new accounts, policyholders, etc.)
Compliance with internal, state and federal regulations
Which transcripts are available?
Form 1040 series, 1065, 1120 series, and other forms are available for current year and prior 3 years (4 year total)
Form W-2, 1099, 1098, 5498, and other forms are available for current year and prior 9 years (10 year total)
Requires signed consent of the applicant on IRS Form 4506T
ITRV provides:
Direct online access to IRS record resources
Provides accurate results and prevents misrepresentation of employment and past income amounts
Mitigates fraud by matching Name, SSN, and Address to IRS data
Personal and Business Tax Return Verification for any purpose
Fast 2-day turn-around time versus 30+ days via US Postal Service from the IRS if ordered by client
ITRV uses:
Forensic Accounting / Fraud Investigations
Employment and Tenant screening
Loan originations (Mortgage, Auto, Personal, etc.)
Any applicant purpose (customers, new accounts, policyholders, etc.)
Compliance with internal, state and federal regulations
Which transcripts are available?
Form 1040 series, 1065, 1120 series, and other forms are available for current year and prior 3 years (4 year total)
Form W-2, 1099, 1098, 5498, and other forms are available for current year and prior 9 years (10 year total)
Requires signed consent of the applicant on IRS Form 4506T
INTERNATIONAL CRIMINAL RECORD SEARCH
International criminal record searches reveal crimes and offenses in a candidate's previous country of residence. Criminal background information is subject to availability based on the desired country's laws and regulations. Contact us about available countries as we are constantly expanding. Special release requirements typically apply.
Pricing is per name, per jurisdiction searched. Each country charges a court-imposed fee on all records ordered. This fee is billed over and above the record retrieval cost.
Pricing is per name, per jurisdiction searched. Each country charges a court-imposed fee on all records ordered. This fee is billed over and above the record retrieval cost.
LICENSES, CERTIFICATES AND DESIGNATIONS
When considering an applicant for a position requiring a license, certificate or designation, let TruDiligence handle the cumbersome task of verifying the applicant's status. By contacting the issuing agency, we will confirm the license type; certificate or designation number; obtain the date of issuance and expiration; and confirm that the applicant is active and in good standing.
NATIONAL CRIMINAL / SOR / OFAC
This search is a combination of several popular database searches, packaged together at a discount. It includes:
National Criminal Database
National Sex Offender Database
OFAC / Homeland Security Database
See the individual product descriptions for details.
National Criminal Database
National Sex Offender Database
OFAC / Homeland Security Database
See the individual product descriptions for details.
NATIONAL CRIMINAL DATABASE
The National Criminal Database is a "third party" database which comprises records obtained from the state Department of Corrections and the Administrative Office of the Courts, where available. Coverage areas and update schedules vary by jurisdiction. Coverage details are available at https://www.trudiligence.com/docs/nationalcriminalcoverage.pdf.
National database systems are dependent upon getting their data from the individual state and county jurisdictions. If an individual state or county does not update its data to the national system on a regular basis, or at all for that matter, the system may have holes in its coverage area. Therefore, national database records should be used only as a tool to uncover areas requiring additional research.
TruDiligence does not recommend the use of national database records as a standalone search nor a means of promoting due diligence in screening practices or maintaining compliance with the Fair Credit Reporting Act. County-level courthouse records are recommended for this purpose.
*IMPORTANT NOTE: Should you choose to use the National Criminal Database as a broad search tool and a record is found, the search results automatically will be validated with a direct search of the source county courthouse records. This validation is required by the Fair Credit Reporting Act Sections 607 and 613 to ensure accuracy of the result provided by the "third party" database. Any additional cost associated with this process will be billed at published rates which currently are $8.00 and up for county-level court record verification.
A "no record" result will turn around instantly however, when this verification on "yes record hits" is required the results of the completed search will be delayed by 24 - 72 hours while the verification search completes.
Pricing is on a per-name-searched basis.
National database systems are dependent upon getting their data from the individual state and county jurisdictions. If an individual state or county does not update its data to the national system on a regular basis, or at all for that matter, the system may have holes in its coverage area. Therefore, national database records should be used only as a tool to uncover areas requiring additional research.
TruDiligence does not recommend the use of national database records as a standalone search nor a means of promoting due diligence in screening practices or maintaining compliance with the Fair Credit Reporting Act. County-level courthouse records are recommended for this purpose.
*IMPORTANT NOTE: Should you choose to use the National Criminal Database as a broad search tool and a record is found, the search results automatically will be validated with a direct search of the source county courthouse records. This validation is required by the Fair Credit Reporting Act Sections 607 and 613 to ensure accuracy of the result provided by the "third party" database. Any additional cost associated with this process will be billed at published rates which currently are $8.00 and up for county-level court record verification.
A "no record" result will turn around instantly however, when this verification on "yes record hits" is required the results of the completed search will be delayed by 24 - 72 hours while the verification search completes.
Pricing is on a per-name-searched basis.
NATIONAL WARRANT SEARCH
This is a nationwide search for outstanding warrants on a subject. The warrant must be active and the jurisdiction must be willing to extradite the subject on the charges in order for the warrant to show on this search. In most cases, this search will return the date the warrant was issued and by which jurisdiction. The charge or crime for which the warrant was issued typically will not be provided. A subsequent search of criminal records may be necessary to gain this information. This search is priced on a per name basis.
REFERENCE INTERVIEW
When supplied with the name and means of contact, TruDiligence will conduct a thorough interview with the applicant's professional or personal reference(s). A summary of the references' experience with the applicant will be provided in a question-and-answer interview format. This tool is useful when a simple employment verification will not supply the detail desired.
SEX OFFENDER REGISTRY
Most jurisdictions require any individual convicted of a sexually related crime to register with the county he/she resides in. TruDiligence can assist in searching an applicant against these databases to ensure the individual is not a convicted sex offender.
Searches are available on a state-by-state basis or through a national index and are priced on a per name searched basis.
Searches are available on a state-by-state basis or through a national index and are priced on a per name searched basis.
SPECIALITY SERVICES
Does your organization have a special need? At TruDiligence, we pride ourselves on adapting to the specific needs of each client. If you have a need that is not listed, don't hesitate to call and we will be happy to discuss how TruDiligence can best assist you.
STATE LEVEL CRIMINAL RECORDS
When you are conducting a prescreen background investigation, it is of utmost importance to obtain a criminal history. These searches typically fall in two main categories: arrest records and court records. The use of each category has its strengths, weaknesses and compliance requirements, so it's important for you to evaluate what you are trying to achieve to determine which is best for your application. The list of available states is noted below. These are a combination of arrest records and court records depending on the state source. A detailed description of each state and what the statewide search encompasses is available upon request. These statewide records typically contain felony charges and most misdemeanors. Municipal- or city-level courts may or may not be included, and this municipal coverage will vary by jurisdiction.
Searches are priced on a per-name basis and the total product cost is the cost plus any additional state fee as noted below.
Time Saving Tip: Our system provides time saving functionality which can automatically assign this search type based on known address history for a specified period.
WORKERS' COMPENSATION CLAIMS
Once a conditional job offer has been made to the applicant, TruDiligence can provide history on previous workers' compensation claims. Information returned varies from state to state but typically includes:
File Number
Date of injury
Body part affected
Employer at time of injury
Some states do not allow access to workers' compensation files. Some require special and sometimes notarized releases. Where available, you can download the release form from the TruDiligence download forms page. Otherwise, contact us and we will be happy to provide one.
Records are not available in all states. Those with availability are listed.
Important Note: This information is highly regulated by the Americans with Disabilities Act and cannot be used as a basis for determining employability. It is most commonly used within the manufacturing space to help gauge suitability for the position sought after a conditional job offer has been made.
PAPERLESS, ELECTRONIC SCREENING PROCESS
TruDiligence saves you time and effort by organizing and streamlining hiring processes. We eliminate the paperwork and data entry required to keep accurate records and develop a solution that is tailored to fit the specific needs of your business. Our integrated Applicant Invite System will allow you to go paperless in your background check processes. You simply distribute a hyperlink to each applicant which will guide them through an electronic disclosure and release/authorization process. The applicant will digitally mouse sign each required document and then provide all of the necessary information and identifiers needed to conduct the background check. Once complete, images of the digital documents and all applicant information is passed seamlessly into the system for background check processing.
- Completely paperless process
- Electronically capture signatures on required documents
- Eliminate data entry
Close any vulnerabilities in your hiring system and make it quick and easy to find the best employees for your company. Contact TruDiligence today to learn more about implementing our integrated Applicant Tracking and Management System as well as Employment Background Screening Pricing.
PBSA ACCREDITED
