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- CIVIL RECORD SEARCHES
- CONSENT BASED SSN VERIFICATION
- COUNTY LEVEL COURT RECORDS
- CREDIT REPORT
- EMPLOYMENT VERIFICATION
- FEDERAL LEVEL CRIMINAL SEARCHES
- HOMELAND SECURITY SEARCH
- INCOME / TAX RETURN VERIFICATION
- LANDLORD INTERVIEW
- NATIONAL CRIMINAL / SOR / OFAC
- NATIONAL CRIMINAL DATABASE
- NATIONAL EVICTION REGISTRY SEARCH
- NATIONAL WARRANT SEARCH
- RESIDENCE HISTORY
- SEX OFFENDER REGISTRY
- SPECIALITY SERVICES
- STATE LEVEL CRIMINAL RECORDS
ATS INTEGRATION
TruDiligence is integrated to over 30 of the most popular ATS - Applicant Tracking Systems on the market. These integrations make a seamless connection to your placement and onboarding system and our background check processing platform. Manage applicants, place orders, check status and retrieve results all from the convenience of your platform. Setup and configuration of an ATS integration can vary widely. Some are very simple and some very complex so the setup and configuration charges will be determined once we understand the nature of your need. Are you interested in an integration to a system not listed. Contact us today to discuss.
The electronic, paperless process is included in ATS integrated orders.
CIVIL RECORD SEARCHES
Civil records are a group of public records that pertain to civil registry records, civil family matters and non criminal civil offenses. These records vary a lot because of the nature of the information that is recorded. By definition, civil pertains to citizens and there are a multitude of different records that define what is recorded.
Pricing is per name, per jurisdiction searched and may vary in some jurisdictions. Less than 10 percent of the counties charge court-imposed fees on all records ordered. These fees are billed over and above the record retrieval costs. Contact us for a detailed listing of counties with extra costs.
Time Saving Tip: Our system provides time saving functionality which can automatically assign this search type based on known address history for a specified period.
CONSENT BASED SSN VERIFICATION
CBSV verifies whether a name and social security number (SSN) combination match the data in SSA's records. The submitted information is matched against SSA's Master File of Social Security numbers (SSNs). The matching elements include social security number, name and date of birth. Each SSN and name combination submitted to CBSV will be returned with a yes or no verification code indicating the submission either matches or does not match the SSA's records. If applicable, we will report a death indicator when SSA records reflect that the SSN holder is deceased. Please note that the results obtained from CBSV do not confirm or authenticate "proof of identity".
CBSV requires the written consent of the SSN holder, and the verification results can be used only for the reason the number holder specifies.
COUNTY LEVEL COURT RECORDS
When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches typically are placed in two main categories: arrest records and court records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
County Level court records typically are housed within the courthouse at the county level. To simplify the system, each county jurisdiction typically is broken into three levels. The first and highest level is the district court, sometimes referred to as superior court. At this level, you generally will find most felony cases.
The second level is the county court. At this level, you will find most serious misdemeanor cases.
The lowest level is the municipal court, sometimes referred to as city court. At this level, you typically will find most minor misdemeanors and petty offenses, usually cases where the individual simply was issued a summons to appear in court.
When conducting a County level Court Record Search, TruDiligence always will search the first and second level courts, where available. Municipal courts can be searched, but are considered a special request and will involve an additional charge.
Pricing is per name, per jurisdiction searched and may vary in some jurisdictions. Less than 10 percent of the counties charge court-imposed fees on all records ordered. These fees are billed over and above the record retrieval costs. Contact us for a detailed listing of counties with extra costs.
Time Saving Tip: Our system provides time saving functionality which can automatically assign this search type based on known address history for a specified period.
CREDIT REPORT
You can obtain credit reports for tenant screening purposes only if you are a property management company with a business location from which you manage properties. TruDiligence must conduct an onsite inspection of your business location and perform additional vetting of your account during setup, for which there is a one-time setup fee of $99. Once you are approved for access, the credit reports you obtain will contain a full disclosure of your applicant's financial background and will detail information on all trade accounts, including date opened, credit limit, balance and payment history. Reports also will contain a record of any delinquent accounts, collection accounts, bankruptcy and judgments.
DOCUMENT ANNOTATIONS
Do you have a document specific to your processes that you would like to have an applicant complete electronically during their background check process? The TruDiligence system provides excellent flexibility to upload a required document and have the applicant fill it out and sign it electronically. A PDF of the complete document is then stored within the applicant profile on our system
ELECTRONIC PAPERLESS PROCESS
Our electronic, paperless ordering provides a simple process to send a link to an applicant either by email or text message. The applicant will access the link and provide all of the necessary details needed to process the background check. During this stage, they will also digitally sign any disclosure and authorization documents keeping you completely paperless in your background check processes.
EMPLOYMENT VERIFICATION
When supplied with the name and means of contact, TruDiligence will contact the previous employer and obtain information to include:
Dates of employment
Position held
Eligibility for rehire
Cost is per employer verified plus any third-party database verification fees which are billed at cost, where applicable.
Dates of employment
Position held
Eligibility for rehire
Cost is per employer verified plus any third-party database verification fees which are billed at cost, where applicable.
FEDERAL LEVEL CRIMINAL SEARCHES
When conducting a pre-screen background investigation, a criminal history is of utmost importance. These searches typically are placed in two main categories: arrest records and conviction records. The use of each category has its strengths and weaknesses, so it is important for you to evaluate what you are trying to achieve to determine which is best for your application.
Federal-level searches involve cases in which a person was tried by the United States government in a U.S. District Court. These searches are conducted using a public access system and are researched court by court. The information returned will consist of the defendant's name, case number, case type and any available case details. One disadvantage to the federal access system is that the defendant's identifiers usually are limited to name only. Therefore, if a match is found, additional research may be required at the court level to confirm a positive identification. If this is necessary, additional research costs may be incurred. TruDiligence will contact you and gain approval before taking action that requires any additional research costs. All criminal searches are per name / per jurisdiction searched.
Time Saving Tip: Our system provides time saving functionality which can automatically assign this search type based on known address history for a specified period.
HOMELAND SECURITY SEARCH
The Office of Foreign Assets Control (OFAC) of the U.S. Department of the Treasury administers and enforces economic and trade sanctions based on U.S. foreign policy and national security goals against targeted foreign countries, terrorists, international narcotics traffickers, and those engaged in activities related to the proliferation of weapons of mass destruction. OFAC acts under presidential wartime and national emergency powers, as well as authority granted by specific legislation, to impose controls on transactions and freeze foreign assets under U.S. jurisdiction. Many of the sanctions are based on United Nations and other international mandates, are multilateral in scope, and involve close cooperation with allied governments.
TruDiligence provides access not only to OFAC, but 1500 other lists and entities as well, to assist in U.S. Patriot Act compliance. Searches are priced on a per name basis. This comprehensive list includes:
National:
Office of Foreign Asset Control (OFAC) Specially Designated Nationals (SDN)
Palestinian Legislative Council (PLC)
Defense Trade Controls (DTC) Debarred Parties
U.S. Bureau of Industry and Security Denied Persons List
U.S. Bureau of Industry and Security Denied Entities List
U.S. Bureau of Industry and Security Unverified Entities List
FBI Most Wanted Terrorists List
FBI Top Ten Most Wanted List
FBI Seeking Information
FBI Seeking Information on Terrorism
FBI Parental Kidnappings
FBI Crime Alerts
FBI Kidnappings and Missing Persons
FBI Televised Sexual Predators
FBI Fugitives - Crimes Against Children
FBI Fugitives - Cyber Crimes
FBI Fugitives - Violent Crimes: Murders
FBI Fugitives - Additional Violent Crimes
FBI Fugitives - Criminal Enterprise Investigations
FBI Fugitives - Domestic Terrorism
FBI Fugitives - White Collar Crimes
DEA Most Wanted Fugitives
DEA Major International Fugitives
Bureau of Alcohol, Tobacco and Firearms (ATF) Most Wanted
U.S. Marshals Service 15 Most Wanted
U.S. Secret Service Most Wanted Fugitives
U.S. Air Force Office of Special Investigations Most Wanted Fugitives
U.S. Naval Criminal Investigate Service (NCIS) Most Wanted Fugitives
U.S. Immigration and Customs Enforcement (ICE) Most Wanted Fugitives
U.S. Immigration & Customs Enforcement Wanted Fugitive Criminal Aliens
U.S. Immigration and Customs Enforcement Most Wanted Human Smugglers
U.S. Postal Inspection Service Most Wanted
U.S. Bureau of International Security and Nonproliferation / Iran and Syria Nonproliferation Act
U.S. Bureau of International Security and Nonproliferation / Iran-Iraq Arms Nonproliferation Act of 1992
U.S. Bureau of International Security and Nonproliferation / Missile Sanctions Laws
U.S. Bureau of International Security and Nonproliferation / Chemical and Biological Weapons Sanctions Laws
U.S. Bureau of International Security and Nonproliferation / Sanctions for the Transfer of Lethal Military Equipment
U.S. Bureau of International Security and Nonproliferation / Iran Nonproliferation Act of 2000
U.S. Bureau of International Security and Nonproliferation / Non-Proliferation Sanctions for Executive Order 12938
U.S. Bureau of International Security and Nonproliferation / Non-Proliferation Sanctions for Executive Order 13382
International:
Politically Exposed Persons List
Foreign Agent Registrations List
United Nations Consolidated Sanctions List
Bank of England Financial Sanctions List
World Bank List of Ineligible Firms
Interpol Most Wanted List
European Union Terrorist List
OSFI Canada List of Financial Sanctions
Royal Canadian Mounted Police Most Wanted
Australia Department of Foreign Affairs and Trade List
Russian Federal Fugitives
Scotland Yard's Most Wanted
World's Most Wanted Fugitives
Individuals Excluded from Federal Procurement, Non-Procurement & Reciprocal Programs:
Agency for International Development Debarment List
Appalachian Regional Commission Debarment List
Broadcasting Board of Governors Debarment List
Bureau of Industry and Security Debarment List
Commission on Civil Rights Debarment List
Consumer Product Safety Commission Debarment List
Corporation for National Service Debarment List
Customs and Border Protection Debarment List
Defense Information Systems Agency Debarment List
Defense Logistics Agency Debarment List
Defense Threat Reduction Agency Debarment List
Department of Agriculture Debarment List
Department of Commerce Debarment List
Department of Defense Debarment List
Department of Education Debarment List
Department of Energy Debarment List
Department of Homeland Security Debarment List
Department of Housing and Urban Development Debarment
Department of Interior Debarment List
Department of Justice Debarment List
Department of Labor Debarment List
Department of Navy Debarment List
Department of State Debarment List
Department of Transportation Debarment List
Department of Treasury Debarment List
Department of Veterans Affairs Debarment List
Department of the Air Force Debarment List
Department of the Army Debarment List
Environmental Protection Agency Debarment List
Equal Employment Opportunity Commission Debarment List
Export-Import Bank of the United States Debarment List
Farm Credit Administration Debarment List
Federal Aviation Administration Debarment List
Federal Communications Commission Debarment List
Federal Deposit Insurance Corporation Debarment List
Federal Election Commission Debarment List
Federal Emergency Management Agency Debarment List
Federal Highway Administration Debarment List
Federal Labor Relations Authority Debarment List
Federal Law Enforcement Training Center Debarment List
Federal Mediation and Conciliation Service Debarment List
Federal Motor Carrier Safety Administration Debarment List
Federal Railroad Administration Debarment List
Federal Trade Commission Debarment List
Federal Transit Administration Debarment List
Government Accountability Office Debarment List
Government Printing Office Debarment List
Headquarters Procurement Operations Debarment List
Immigration and Customs Enforcement Debarment List
Institute of Museum and Library Services Debarment List
Maritime Administration Debarment List
Missile Defense Agency Debarment List
National Aeronautics and Space Administration Debarment
National Archives and Records Administration Debarment List
National Endowment for the Arts Debarment List
National Endowment for the Humanities Debarment List
National Gallery of Art Debarment List
National Geospatial-Intelligence Agency Debarment List
National Highway Traffic Safety Administration Debarment List
National Imagery Mapping Agency Debarment List
National Labor Relations Board Debarment List
National Nuclear Security Administration Debarment List
National Science Foundation Debarment List
Nuclear Regulatory Commission Debarment List
Office of Foreign Assets Control Debarment List
Office of Management and Budget Debarment List
Office of Personnel Management Debarment List
Overseas Private Investment Corporation Debarment List
Panama Canal Commission Debarment List
Peace Corps Debarment List
Pipeline and Hazardous Materials Administration Debarment List
Postal Service Debarment List
Railroad Retirement Board Debarment List
Research and Innovative Technology Administration Debarment List
Research and Special Programs Administration Debarment List
Small Business Administration Debarment List
Social Security Administration Debarment List
Transportation Security Administration Debarment List
U.S. Secret Service Debarment List
United States Coast Guard Debarment List
United States International Trade Commission Debarment List
United States Trade & Development Debarment List
INCOME / TAX RETURN VERIFICATION
Income Tax Return Verification (ITRV) is consent-based verification developed and administered by the IRS using Form 4506T Request for Transcript of Tax Return.
ITRV provides:
Direct online access to IRS record resources
Provides accurate results and prevents misrepresentation of employment and past income amounts
Mitigates fraud by matching Name, SSN, and Address to IRS data
Personal and Business Tax Return Verification for any purpose
Fast 2-day turn-around time versus 30+ days via US Postal Service from the IRS if ordered by client
ITRV uses:
Forensic Accounting / Fraud Investigations
Employment and Tenant screening
Loan originations (Mortgage, Auto, Personal, etc.)
Any applicant purpose (customers, new accounts, policyholders, etc.)
Compliance with internal, state and federal regulations
Which transcripts are available?
Form 1040 series, 1065, 1120 series, and other forms are available for current year and prior 3 years (4 year total)
Form W-2, 1099, 1098, 5498, and other forms are available for current year and prior 9 years (10 year total)
Requires signed consent of the applicant on IRS Form 4506T
ITRV provides:
Direct online access to IRS record resources
Provides accurate results and prevents misrepresentation of employment and past income amounts
Mitigates fraud by matching Name, SSN, and Address to IRS data
Personal and Business Tax Return Verification for any purpose
Fast 2-day turn-around time versus 30+ days via US Postal Service from the IRS if ordered by client
ITRV uses:
Forensic Accounting / Fraud Investigations
Employment and Tenant screening
Loan originations (Mortgage, Auto, Personal, etc.)
Any applicant purpose (customers, new accounts, policyholders, etc.)
Compliance with internal, state and federal regulations
Which transcripts are available?
Form 1040 series, 1065, 1120 series, and other forms are available for current year and prior 3 years (4 year total)
Form W-2, 1099, 1098, 5498, and other forms are available for current year and prior 9 years (10 year total)
Requires signed consent of the applicant on IRS Form 4506T
LANDLORD INTERVIEW
When supplied with the name and means of contact, TruDiligence will conduct a thorough interview with the applicant's current and/or former landlord references. This service is invaluable when screening prospective tenants for rental property. A summary of the landlord's experience with the applicant will be provided in a question-and-answer interview format.
NATIONAL CRIMINAL / SOR / OFAC
This search is a combination of several popular database searches, packaged together at a discount. It includes:
National Criminal Database
National Sex Offender Database
OFAC / Homeland Security Database
See the individual product descriptions for details.
National Criminal Database
National Sex Offender Database
OFAC / Homeland Security Database
See the individual product descriptions for details.
NATIONAL CRIMINAL DATABASE
The National Criminal Database is a "third party" database which comprises records obtained from the state Department of Corrections and the Administrative Office of the Courts, where available. Coverage areas and update schedules vary by jurisdiction. Coverage details are available at http://www.trudiligence.com/docs/nationalcriminalcoverage.pdf.
National database systems are dependent upon getting their data from the individual state and county jurisdictions. If an individual state or county does not update its data to the national system on a regular basis, or at all for that matter, the system may have holes in its coverage area. Therefore, national database records should be used only as a tool to uncover areas requiring additional research.
TruDiligence does not recommend the use of national database records as a standalone search nor a means of promoting due diligence in screening practices or maintaining compliance with the Fair Credit Reporting Act. County-level courthouse records are recommended for this purpose.
*IMPORTANT NOTE: Should you choose to use the National Criminal Database as a broad search tool and a record is found, the search results automatically will be validated with a direct search of the source county courthouse records. This validation is required by the Fair Credit Reporting Act Sections 607 and 613 to ensure accuracy of the result provided by the "third party" database. Any additional cost associated with this process will be billed at published rates which currently are $8.00 and up for county-level court record verification.
A "no record" result will turn around instantly however, when this verification on "yes record hits" is required the results of the completed search will be delayed by 24 - 72 hours while the verification search completes.
Pricing is on a per-name-searched basis.
National database systems are dependent upon getting their data from the individual state and county jurisdictions. If an individual state or county does not update its data to the national system on a regular basis, or at all for that matter, the system may have holes in its coverage area. Therefore, national database records should be used only as a tool to uncover areas requiring additional research.
TruDiligence does not recommend the use of national database records as a standalone search nor a means of promoting due diligence in screening practices or maintaining compliance with the Fair Credit Reporting Act. County-level courthouse records are recommended for this purpose.
*IMPORTANT NOTE: Should you choose to use the National Criminal Database as a broad search tool and a record is found, the search results automatically will be validated with a direct search of the source county courthouse records. This validation is required by the Fair Credit Reporting Act Sections 607 and 613 to ensure accuracy of the result provided by the "third party" database. Any additional cost associated with this process will be billed at published rates which currently are $8.00 and up for county-level court record verification.
A "no record" result will turn around instantly however, when this verification on "yes record hits" is required the results of the completed search will be delayed by 24 - 72 hours while the verification search completes.
Pricing is on a per-name-searched basis.
NATIONAL EVICTION REGISTRY SEARCH
Fewer evictions mean a better bottom line. With the right information, evictions are preventable, because they are predictable. Analysis shows that past rental experience is a critical predictor of future rental behavior. Only National RegistryCHECK gives you exclusive online access to substantial landlord-tenant records, providing critical information not available from credit reports alone.
NATIONAL WARRANT SEARCH
This is a nationwide search for outstanding warrants on a subject. The warrant must be active and the jurisdiction must be willing to extradite the subject on the charges in order for the warrant to show on this search. In most cases, this search will return the date the warrant was issued and by which jurisdiction. The charge or crime for which the warrant was issued typically will not be provided. A subsequent search of criminal records may be necessary to gain this information. This search is priced on a per name basis.
RESIDENCE HISTORY
The applicant's social security number is traced through a vast resource of more than 400 data sources and provides a listing of the names and addresses linked to the applicant's social security number. This extremely useful tool is imperative in uncovering any additional names, aliases or addresses the applicant may have utilized, but chose not to reveal during the application process. Furthermore, when combined with a criminal history, the social security trace is invaluable in making sure all known names and jurisdictions are encompassed while conducting the search.
Secondly, the trace will validate the year and state in which the Social Security Administration issued the number. This information can be useful in uncovering potentially fraudulent social security numbers.
SEX OFFENDER REGISTRY
Most jurisdictions require any individual convicted of a sexually related crime to register with the county he/she resides in. TruDiligence can assist in searching an applicant against these databases to ensure the individual is not a convicted sex offender.
Searches are available on a state-by-state basis or through a national index and are priced on a per name searched basis.
Searches are available on a state-by-state basis or through a national index and are priced on a per name searched basis.
SPECIALITY SERVICES
Does your organization have a special need? At TruDiligence, we pride ourselves on adapting to the specific needs of each client. If you have a need that is not listed, don't hesitate to call and we will be happy to discuss how TruDiligence can best assist you.
STATE LEVEL CRIMINAL RECORDS
When you are conducting a prescreen background investigation, it is of utmost importance to obtain a criminal history. These searches typically fall in two main categories: arrest records and court records. The use of each category has its strengths, weaknesses and compliance requirements, so it's important for you to evaluate what you are trying to achieve to determine which is best for your application. The list of available states is noted below. These are a combination of arrest records and court records depending on the state source. A detailed description of each state and what the statewide search encompasses is available upon request. These statewide records typically contain felony charges and most misdemeanors. Municipal- or city-level courts may or may not be included, and this municipal coverage will vary by jurisdiction.
Searches are priced on a per-name basis and the total product cost is the cost plus any additional state fee as noted below.
Time Saving Tip: Our system provides time saving functionality which can automatically assign this search type based on known address history for a specified period.
PAPERLESS, ELECTRONIC SCREENING PROCESS
TruDiligence saves you time and effort by organizing and streamlining hiring processes. We eliminate the paperwork and data entry required to keep accurate records and develop a solution that is tailored to fit the specific needs of your business. Our integrated Applicant Invite System will allow you to go paperless in your background check processes. You simply distribute a hyperlink to each applicant which will guide them through an electronic disclosure and release/authorization process. The applicant will digitally mouse sign each required document and then provide all of the necessary information and identifiers needed to conduct the background check. Once complete, images of the digital documents and all applicant information is passed seamlessly into the system for background check processing.
- Completely paperless process
- Electronically capture signatures on required documents
- Eliminate data entry
Close any vulnerabilities in your hiring system and make it quick and easy to find the best employees for your company. Contact TruDiligence today to learn more about implementing our integrated Applicant Tracking and Management System and lock in your tenant screening pricing.
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